TSC Services Online Portals: TSC Ultimate Guide
The Teachers Service Commission, TSC, provides a number of online services to teachers. Get all the details on the TSC Services and how to get them.
TSC Services Online
TSC Recruitment and Selection
Recruitment of teachers by the Commission is demand driven and has been decentralized to TSC County for primary schools and Board of Management for post-primary institutions.
Process of recruitment and selection
- The Commission will advertise available vacancies and interested candidates will be required to submit application forms to the county/institutions where they would wish to be considered for employment.
- Short listed candidates will be invited to appear before the recruitment panel.
- Successful candidates will fill employment forms.
- Agents will submit completed forms and merit lists to TSC headquarters
The Commission will vet the recruitment documents in accordance with the guidelines and:
- Inform the recruiting agents of the outcome of the vetting process.
- Issue appointment letters to successful candidates. Failure to take up the appointment within the stipulated period will automatically lead to cancellation of appointment.
Aggrieved candidates may channel their grievances to the Commission within two weeks from selection date.
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Transfer requests are normally considered for approval by the Appointment Board, once, at the end of the year. However, the Commission can transfer a teacher at its discretion. A teacher wishing to be considered for transfer should do so by:
- Filling in a transfer application form online.
Transfer requests submitted to the Commission will be acknowledged promptly. The decision of the Appointment Board will later be communicated to the teacher. Transfers will be granted subject to availability of vacancy and replacement.
Teachers who violate the provisions of the Code of Regulations for Teachers and the TSC Code of Conduct and Ethics will face disciplinary action which may include warning or interdiction.
- A Head of institution may initially issue a verbal warning or caution the teacher in writing on minor breaches.
- In case of persistent misbehaviour, the teacher may be required to show cause why disciplinary action should not be taken against him/her.
- From the teacher’s response, the head of institution may serve the teacher with a warning or present the case before the agent.
The agent shall;
- Investigate and assemble relevant evidence.
- Invite the accused teacher in writing to defend himself/herself against specified allegation.
- Call witnesses to give evidence in the presence of the accused teacher.
- Allow the teacher to cross-examine each witness.
- In case of desertion where teacher’s whereabouts is unknown, the agent will interdict without any delay.
After the preliminary hearing the agent may reach any of the following decisions;
- No case to answer.
- Warn the teacher administratively.
- Interdict the teacher.
NB: In some cases TSC or agent can interdict a teacher without inviting him/her for preliminary hearing.
An interdicted teacher should write a defense statement within 21 days from the date of interdiction and provide contact address. A case will normally be heard within three months after interdiction. In case of delay the teacher is advised to make enquiries.
Salary during interdiction
Teachers interdicted on cases of incitement, insubordination, infamous conduct and negligence of duty will be paid half salary during the period of interdiction.
Determination of a Discipline Case
After interdiction and submission of the required evidence the teacher shall be given a chance to defend himself/herself in person before the Commission. A case shall be heard and determined in the absence of the teacher if he/she fails to appear during the hearing. From the evidence gathered, the Commission may;
- Revoke the interdiction.
- Warn the teacher.
- Suspend the teacher from duty.
- Dismiss the teacher from service.
- Retire the teacher in the public interest.
- Dismiss and remove from the register of teachers.
It is an offence for a teacher to engage in teaching in any institutions (public or otherwise) during the period of interdiction or suspension or on removal from the registry of teachers.
Where a teacher has been suspended from duty, he/she will be posted 14 days before the expiry of the suspension.
A teacher will be posted immediately in cases of revocation and warning. A teacher who does not receive communication within 28 days after hearing should make enquiries to the Commission Headquarters in person.
Nature of Offences Committed by Teachers
The Commission may take disciplinary action against a teacher who commits any of the following offences:
Immoral behaviour, including but not restricted to:
- Sexual intercourse
- Lesbianism and
- Sexual harrasment
Proffesional misconduct including but not restricted to:
- Negligence of duty
- Lateness to duty
- Chronic absenteeism
- Desertion Incitement and
Infamous conduct including but not restricted to:
- Conduct or behaviour which in the opinion of the Commission contradicts the spirit and tenor of Chapter six of the Constitution
- Forgery/ presentation of forged documents
- Mismanagement, misappropriation and embezzlement of public funds
- Any other act of conduct that is incompatible with the teaching proffession
TSC Teacher Registration
The Teachers Service Commission Act 2012 Article 237, requires the commission to register all qualified teachers before they can teach in any public or private institution. A teacher who meets the requirements for registration will be issued with the certificate of Registration bearing a TSC number within 30 days. The names of all registered teachers will be published every year.
Applicants are required to apply for registration online and the user-guide is also available.
One should scan and upload the following documents:
- Certified copies of academic and professional certificates
- National identity card
- Bank slip
- One passport size photo
- KRA pin
- GP69 form
- Certificate of good conduct
- Entry and work permits for non-Kenyans.
For New Registration a non-refundable fee of Kshs. 1050/- paid during the process through E-Citizen government payment methods (MPesa, Airtel Money, KCB Cash,Equity Cash, E-Agent), is required before submitting your application.
For Duplicate Certificate Application, a non-refundable fee of Kshs. 2050/- paid during the process through E-Citizen government payment methods (MPesa, Airtel Money, KCB Cash,Equity Cash, E-Agent), is required before submitting your application.
*Only original documents should be scanned
Denial of Teacher Registration
One can be denied registration if he/she:
- Lacks the relevant academic and professional qualifications
- Is not of good moral character has been convicted of a sexual offence or an offence against a learner
- Has been convicted of a criminal offence which renders the person unfit to be a teacher
- Is engaged in activities which are prejudicial to peace, good order or good governance in Kenya
- Suffers from physical or mental infirmity which renders the person incapable of performing the duties of a teacher.
TSC Teacher Deregistration
A teacher can be deregistered if he/she:
- Obtains registration fraudulently
- Has been convicted of a sexual offence or an offence against a learner
- Has been convicted of a criminal offence which renders the person unfit to be a teacher
- Is found unfit to teach following disciplinary proceedings
- Suffers from physical or mental illness or infirmity which renders the person incapable of performing the duties of a teacher.
Whenever a teacher is deregistered his/her name will be published in the Kenya Gazette.
TSC Teacher Compulsory Retirement
This applies to teachers who have attained 60 years. A notice will be issued two years before the date of retirement. The Commission may issue a shorter retirement notice under special circumstances.
Upon receipt of the retirement notice a teacher shall;
- Promptly forward all the required documents listed in the notice.
- Indicate full particulars of his/her bank account in the bank forms.
- Commute a fraction of his/her pension up to a quarter.
- Confirm Tax status with KRA and settle any tax liabilities.
TSC Teacher Returned Salaries
Salaries are returned to the Commission due to:
- Closure of your current bank account before the new one is operational.
- Recalling of salary by the Commission.
Any returned salary should be claimed in writing through the head of institution.
An employee is required to notify the Commission of any erroneous payment. Where the over payment is as result of death, the next of kin should notify the bank immediately. To prevent over payment, Heads of institutions should report cases of death and absenteeism within 48 hours.
Recovery of over payment
Over payment constitutes government liability whose recovery takes priority over all other deductions on payroll. Over payment will be recovered as follows:
- In reinstatement cases, outstanding over payment will be recovered in full
- In cases of retirement or death, any government liability is recovered in full from pension benefits or gratuity.
TSC Teacher Allowances
Allowances paid to teachers are classified as either remunerative or reimbursable.
Remunerative allowances are paid with salary while reimbursable allowances are refundable upon application.
There are two types of remunerative allowances;
Paid on application
This is paid to headteachers,deputy headteachers and senior teachers who are at Job Group K and below.
Special duty allowance
This is payable to teachers below job group M appointed to administrative posts by commission and deployed in arid and semi-arid lands.
This is paid to a visually impaired teacher who has engaged a reader whose minimum qualification is not below KCSE D+/KCE Division III. The allowance is paid at a fixed rate determined from time to time by the commission.
This is payable to deaf teachers who engage interpreters while on study leave.
Special school allowance
This is paid to teachers specialized in special needs education and who have been deployed to teach in special schools or units.
This is payable to teachers who have been transferred from one district to another, provided the transfer is initiated by the Commission.
The commission reimburses the following expenses to teachers
The teacher is eligible for reimbursement only in the following circumstances;
- Where a teacher’s interdiction has been revoked.
- While traveling to attend an interview
- Travelling to a station on first posting outside home District
- Traveling from duty station outside home District on retirement
- Teachers working in hardship areas travelling to and from home during school holidays. The teacher’s home District must be outside the hardship area.
Teachers should apply on prescribed forms attaching supporting documents.
Quota per diem:
This is daily subsistence allowance paid to teachers on official assignment. Application must be made at least 14 days before travelling.
TSC Teacher Posting: Reporting for Duty
Reporting for Duty
Upon employment, the teacher is required to report to the duty station within two weeks from the date of posting. The head of institution should then promptly submit a Casualty Return to the TSC headquarters.
Appointment to payroll
The effective date of appointment should not be earlier than the one indicated in the letter of offer of employment. The salary entry point, grade and automatic allowances will be based on qualifications and previous experience.
TSC Teacher Promotions
Promotions are guided by the provisions of the three existing schemes of service namely;
- The Scheme of Service for Non-Graduate Teachers
- The Scheme of Service for Graduate Teachers
- The Scheme of Service for Technical Teachers and Lecturers
Type Of Promotions
These are promotions effected after completion of 3 years, subject to satisfactory performance and does not require one to be interviewed.
Graduate Teachers who enter the service at Job Groups K will be promoted to Job Group L. Likewise Trained Diploma and Approved Teachers (ATS III – I) who enter the service at Job Group J will be promoted to, K and L after serving three successful years in each grade. Technical Teachers and Lecturers The head of institution is required to submit a performance report.
TSC Leaves For Teachers
A teacher is entitled to 42 days annual leave, which should be taken during school holidays. A teacher who is not on annual leave is assumed to be on duty even during school holidays.
TSC Compassionate Leave
A teacher is allowed a maximum of 15 days compassionate leave in one calendar year to attend to special needs such as bereavement, sickness or hospitalization of dependants. Teachers should apply to the head of institution or agent for approval.
Maternity & Paternity Leave
A female teacher is entitled to 120 calendar days maternity leave from the date of confinement. This leave is exclusive of annual leave. The application for leave should be submitted to the DEO/MEO/DCE through the head of institution at least one month before the leave is due and must have supporting medical documents.
A male teacher can apply for paternity leave of up to 21 days within the period of spouse’s maternity leave. Where a teacher has more than one wife, he will be entitled to the leave in respect to the one whose name appears in the National Health Insurance Fund (NHIF) Card. The application for leave should be submitted to the DEO/MEO/DCE through the head of institution attaching a letter of the spouse’s confinement.
TSC Study Leave
Study leave will be granted in line with the policy existing from time to time.
Procedure of applying for study leave
- The application should be forwarded to the Commission at least one month before the commencement date.
- An application should be accompanied by the admission letter.
- A teacher should not proceed on leave before approval and formal release.
- Once granted, leave should be utilized for the approved purpose failure to which disciplinary action will be taken.
- Teachers should report for posting 30 days before expiry of the leave and provide evidence of having undertaken studies.
- Those on study leave lasting less than six months should report back to their stations for allocation of duties. Their heads of institutions should inform the Commission immediately.
Teachers who are granted study leave with pay will be bonded to work for the commission as follows:
- For courses lasting six months but less than one year will be bonded for a period of one year.
- For courses lasting less than two years will be bonded for two year.
- Those attending courses lasting two years or more will be bonded for three years.
Where a teacher under bond obligation chooses to terminate his/her service, he/she will be required to pay in full the total cost of training, the salaries and allowances paid to him/her while on study leave.
Self-sponsored teachers will be required to repay an amount equivalent to the salaries and allowances paid to them while on study leave. The bond will not be applicable to those who have proceeded on unpaid study leave.
TSC Special Leave
The Commission may grant special leave with pay to a teacher who has been selected to attend a meeting, conference or seminar of short duration which is of national interest or relevant to the teachers’ duties.
The Commission may also grant special leave without pay to an officer who is obliged to be away from duty station.
Teachers applying for special leave should do so in writing attaching relevant documents. Teachers should not leave the station before leave is approved.
TSC Leave to Spouses of Diplomats
A teacher whose spouse is a diplomat will qualify for unpaid leave during the period of the spouse’s assignment of duty outside Kenya. Application for the leave should be accompanied by the letter of spouses posting.
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