The Kenya National Examinations Council [KNEC] started implementing policy in replacement of certificates for the affected candidates who sat for KNEC examinations from year 1981 on 2nd March 2009.
It should be noted that Replacement for certificate is issued once only.
The following are the procedures of replacing your lost/damaged KCPE/ KCSE certificates.
Applicants are required to fill the KNEC Certificate Replacement Form when requesting for certificate replacement
The form can be obtained from the KNEC Archives and Records Offices or downloaded from KNEC website: KNEC Online.
Carefully fill in the details required and attach the relevant documents to accompany the form
The following documents should be presented together with the application
Copy of the certificate [s] or result slips[s]. Mandatory
Letter of recommendation from head teacher of the school attended or from CEO( County Education Officer)/SCEO ( Sub-County Education Officer) for private candidates or for those their schools have been closed down addressed to KNEC; [Original Mandatory]
Sworn legal affidavit on identity of applicant; [Original Mandatory]
Letter of recommendation from employer to KNEC; [Original Mandatory]
Police Abstract indicating of loss of certificate; Report should be done at the point of loss. [Original mandatory]
Copy of Identification Card [ID]/Passport or Birth Certificate for those under 18 years. The name on Birth Certificate/ID Must tally with those used during Examination.
Those who have changed their names legally must attach the legal documents they used to change their name. E.g. marriage certificate for women or the copy of Gazette the changed name appears. [Mandatory].
Application with differing Examination details will not be processed.
KNEC bank deposit slip; Original Mandatory
The fees required for Replacement Certificate is KE 5,000/= +% VAT KE 200/- a total of 5,200 per certificate.
The fees should be paid at KNEC collection accounts in any branch of the following banks:
- Equity Bank
- Co-operative Bank of Kenya
- National Bank of Kenya
- Kenya Commercial Bank. [KNEC deposit bank slips are available in these banks]
The duly filled submitted form should be submitted to the;
Council Secretary/Chief Executive
Kenya National Examinations Council
P.O Box 73598 – 00200,
The certificates are usually ready for collection after duration of ten working days from the KNEC offices.
HOW TO REAPPLY FOR LOST KCSE AND KCPE CERTIFICATES.
You will be required to have a copy of the lost certificate or result slip. You will also be required to have a letter of recommendation from head teacher of the school you attended or from County or Sub County Education Officer.
You must also have a sworn legal affidavit on identity of the applicant, a letter of application from the employer to KNEC, police abstract indicating loss of a certificate and must be done at the point of loss of the document.
The applicant will also be required to have a copy of your ID or passport or birth certificate for those under 18 years. The names in the documents must tally with those used in the certificate. Then finally you will be required to have a KNEC Bank Deposit Slip.
You will be required to pay a mandatory processing fee of Ksh.5000 plus a 14% VAT of Ksh.200 totaling to Ksh.5200. The money is paid at KNEC collection accounts in any branch of Equity Bank, Co-operative Bank of Kenya, National Bank of Kenya or Kenya Commercial Bank using a KNEC deposit bank slip available in these banks.
The client will then be required to fill the lost certificate application form. The form can be obtained from that KNEC Archive and Record Office or downloaded from KNEC website. After filling the form, the applicant will be required to submit it to KNEC through postal officer or other carrier service providers such as G4S.
The certificates are normally ready for collection for collection after a period of sixty (60) working days from KNEC officers. It is important to remember that KNEC will only give a confirmation slip and not an original certificate again.