REQUIREMENTS AND PROCEDURES FOR REGISTRATION OF CANDIDATES
The following notes should be read carefully and SCDE’s are required to ensure that all panel members have understood them before the registration exercise begins:
Points to Note
- All applicants wishing to be considered for training in Public Diploma Primary Teachers Colleges will be required to register in person at their home Sub- Counties.
- Applicants living in cities/municipalities must also be considered for registration upon production of Kenyan Identity card.
- Only K.C.S.E candidates will be registered
Each candidate will be required to present to the panel original Certificates and National Identity Card or Application for Registration Acknowledgement (A.R.A) for scrutiny before being issued with a registration form. These will be returned to the candidate after verification.
Each applicant will be required to attach the following documents to the registration form:-
- One certified copy of academic certificate/result slip.
- Two certified passport size photographs taken recently, (not photo me).
- A certified copy of Identity Card (both sides) or Application for Registration Acknowledgement (A.R.A).
- A certified copy of School Leaving Certificate.
- A certified copy of Co-curricular Activity Certificate obtained (if any).
Registration Process (Document A)
- Registration will commence at 8.00 a.m. and end at 5.00 p.m. on official working days.
- All candidates must produce original Certificates or Result Slips.
- Each candidate will fill the first section of the assessment form (document B) and other section will be left for official use.
- After the candidate has filled the registration forms and attached certified copies of his/her documents, he/she should immediately hand them over to the Sub-County or As may be advised by the SCDE.
- The SCDE will be required to counter – check against copies of certificates the Information entered in the registration forms by the candidates, to ascertain its correctness.
ASSESSMENT OF CANDIDATES (DOCUMENT B):
SCDE should download the Assessment Form from the Ministry’s website; www.education.go.ke
4.1 The candidates will be awarded marks using the following criteria: –
(a) Academic Qualification (Mean Grade): Maximum marks will be 12.
(b) Quality of Certificate (Subjects): Maximum marks will be 84.
(c) Co-curricular activity (if any): Maximum marks will be 5.
Total maximum marks will be 101
Remember to check the TSC minimum requirements for teachers before enrolling for any teaching course. Check the requirements in the links below;
4.2 Scoring Procedure
4.2.1 Academic Qualification
In this part, marks will be awarded in accordance with the mean grade and the 12 points scale shown here below: –
A – 12
A- – 11
B+ – 10
B – 9
B- – 8
C+ – 7
C – 6
C- – 5
D+ – 4
D – 3
D- – 2
E – 1
Maximum marks awarded will be 12.
4.2.2 Quality of Certificate
Candidates will be awarded marks based on the grades obtained in KCSE IN SUBJECTS. Award marks on the following subjects: English, Mathematics, Kiswahili, best Science subject and any other 3 best subjects, using the 12-point scale shown in 4.2.1 above.
4.2.3 Co-Curricular Activities
A maximum of 5 marks will be awarded for not more than one of the co-curricular activities such as football, music, debate, drama, Scouting/Girl guide, 4K club, Christian Union etc. at the highest level (National). Marks will be awarded for meritorious performance. Evidence such as certificate or a testimonial letter should be shown.
Marks will be awarded as follows: –
(i) Zonal Level – 1
(ii) Divisional Level – 2
(iii) Sub-county Level – 3
(iv) County Level – 4
(v) National Level – 5
4.2.4 Length of stay since KCSE
Marks will be awarded as follows: –
a) 2007 – 2008 – 20
b) 2009 – 2010 – 15
c) 2011 – 2013 – 10
d) 2014 – 2019 – 5
Maximum mark 20
5.0 REGISTRATION SHEET (DOCUMENT C)
5.1 After the panel members have completed the registration process and awarded the marks in the assessment forms, registration sheets should be prepared, separate for male and female and indicating all details of the candidates such as names, ID number, marks awarded and type of any physical handicap. These sheets should be handwritten.
5.2 The column under Code will show the sub-county and the zonal codes only.
5.3 At least two names of the candidate must be written in full and others initialed.
5.4 Indicate the grade and marks in the columns provided for Mean Grade and subjects. For the 3 others subjects, indicate also the subject in short form.
5.5 Registration sheets will be prepared in three copies (one original and two carbon copies).
6.0 PREPARATION OF ZONAL MERIT LISTS (DOCUMENT D)
6.1 Merit lists should be hand written and not typed. Transfer of information from the registration Sheet to the merit list must be done carefully to avoid mistakes.
6.2 The CODE column should indicate: Sub-County Code, Zonal Code, and Serial number in the registration sheet.
6.3 Write full and correct names of the candidate e.g., REHEMA A. ABDI.
6.4 Copy the correct National Identity Card Number (I.D) or The Serial number in the application of registration acknowledgement (A.R.A).
6.5 Make sure that contact addresses are correct and legible.
6.6 Ensure that the Grade and Marks of the Mean Grade and Subjects are correctly recorded.
6.7 Merit lists will be prepared from the highest ranked to lowest ranked candidate using the total marks awarded.
6.8 Handicapped Applicants.
The Panel Members should indicate any physical handicap which the applicants may have e.g. deaf, blind etc.
6.9 The merit lists should be categorized male and female separately.
6.10 The originals and the two copies must be stamped and countersigned by the Sub-county Officer and KNUT representatives.
N.B: No pasting of the list of panel members on the merit lists is allowed.
7.0 SUPERVISION OF THE RECRUITMENT EXERCISE
7.1 Sub-county Directors of Education Officers will be in-charge of the whole exercise, from the time of registration of the candidates to the time of submission of the Merit Lists to the Ministry Headquarters.
7.2 The Panel Chairman will be held responsible for accuracy of all the information in the merit lists e.g., accurate address, mean grade and subject grades, and marks.
8.0 POINTS TO NOTE: –
(a) Candidates should register in their home-sub-county or as may be advised by the Sub-county Director of Education.
(b) As soon as a candidate has filled the registration form and it is received by the officer in-charge, together with the required documents, the assessment should follow immediately.
(c) The merit lists must be prepared by the whole Panel and not left to the Secretary alone.
(d) The Sub-county Director of Education Officer should countersign and stamp the original Merit Lists after careful scrutiny to ensure that un-authorized names do not appear.
(e) The Chairman of the panel will stamp and sign the first copy of the merit list before direct submission to the Ministry Headquarters.
(f) While the SCDE’s are responsible for the entire exercise, the CDE’s are requested to monitor the exercise.
9.0 DOCUMENTS TO BE SUBMITTED TO THE MINISTRY HEADQUARTERS
The following documents should be submitted to the Ministry Headquarters by the SCDE’s accompanied by a covering letter.
(a) Registration Sheets (original) for male and female candidates – Document C
in both soft and hard copies
(b) Merit Lists (original) for male and female candidates – Document D
(c) Sub-County Summary of Applicants – Document “E”
(d) The Nil return form for any Zone where there were no – Document “F”
(e) All Application forms for candidates should be retained by the CDE’s. They should contain: –
(i) 2 passport size photographs taken recently.
(ii) A copy of the academic certificate.
(iii) A copy of School leaving certificate.
(iv) A copy of co-curricular activity (if any).
(v) One copy of Identity Card (both sides) or A.R.A
N/B: CDE’s, please take note of point number (e) above (not to be brought to Ministry HQS).
10. 0 COLLECTION OF ADMISSION LETTERS BY CDEs TO ISSUE TO THE SELECTED STUDENTS AT THE SUB-COUNTIES
(a) Zonal lists of selected candidates packed per sub-county together with the actual admission letters for selected candidates will be collected from Jogoo House ‘B’ Room 116 on Monday 19th July, 2021 (No posting of admission letters will be done).
(b) Each student must collect his/her letter in person, and sign for it.
(c) SCDE’s will submit to the headquarters the original zonal lists of selected candidates signed by the students and retain the copy.
(d) All uncollected admission letters for the first intake will be returned by hand, and not posted, to the Ministry Headquarters.
11.0 OTHER IMPORTANT POINTS TO NOTE
11.1 The following points must be strictly observed: –
(a) Ensure KNUT’s representative’s signature and rubber stamp appear on each Merit list.
(b) Ensure that SCDE’s rubber stamp and signature appear on each Merit List.
(c) Each applicant’s I.D Number or A.R.A serial number must be clearly written on the registration forms and merit lists.
(d) Each candidate’s correct address must be written on the registration sheet and merit lists.
(e) Ensure marks are computed and awarded correctly.
(f) The candidate’s mean grade should be written clearly.
(g) Specify the nature of the candidate’s handicap where applicable.
(h) Merit Lists should be neat and legible e.g. No rubbing, crossing, pasting or white out are allowed.
(i) Merit Lists must be submitted through the SCDE in their original form and not photocopied.
(j) Deadline for Submission must be strictly observed by each SCDE